Highly interactive online web conferencing with multi-user VoIP - for less than you expect... Product > Web Conferencing Features

Web Conferencing Features

WebTrain Features

Web Conferencing Feature Summary

The dependable and secure solution you've been looking for.

WebTrain's flexible and abundant features allow you to create any kind of meeting environment you see fit.  The virtual meeting room layout is simple and clean, yet extremely versatile and totally secure with all data being 128-bit encrypted.  And since we've been providing web conferencing solutions for 7 years, you can be confident our product offers all the features you need.

Listed below are some of the primary features that ensure WebTrain will work for you.  Our feature list is too extensive to be completely verbalized here, for a complete list of all the features provided in our web conferencing solution, you can review other screenshots or our Online Help.

Live Voice-over-IP (VoIP) Broadcasting

All WebTrain meeting rooms have high-quality Voice-over-IP; this ensures crisp sound--even over a standard dial-up connection.  Plus, several audio modes are available to you: pass around a single microphone, give everyone a full duplex voice activated headset (real world audio), hold private full-duplex conversations at the same time as well.

Low Bandwidth and Dial-up Meetings

WebTrain works effectively with all types of Internet connections, even 28.8k dial-up connections.  Audio quality is not reduced for dialup connections.

Live Webcam Broadcasting

Broadcast live images to participants using any brand of webcam, even a VCR tape or camcorder.  Webcams type hardware adds a personal touch to your meetings, presentations or courses.  The Webcam image display area can be changed from the default area in the bottom left corner to the white board center or bottom right, and the webcam can be displayed in a variety of different sizes.

Outlook, Lotus and Calendar Integration

Invitation e-mails and enrollment confirmations integrate with most calendar clients such as Outlook and Lotus Notes.  Both iCalendar and vCalendar formats are supported, simply click on a link within the e-mail and the meeting is automatically scheduled with an event reminder.  We also provide e-mail and SMS cell phone reminders of meetings.

Contact Groups

Meeting Contact groups contain lists of contacts.  Each contact group provides data import from OutLook, Gmail, Hotmail and custom files.  Of course, you can also manually add contacts.  Contact groups can be assigned to a meeting which enables you to instantly invite everyone within the group.  And for enrollable meetings, since WebTrain provides enrollment invitations, marketing your next webinar event will be easy.

Versatile Meeting Scheduling

WebTrain's meeting scheduling system is extremely versatile.  Invitations, contact lists, contact list importing, fee based meetings, public meetings, private meetings, webinar meetings, the list is quite long.  View our meeting scheduling tips for a few of the details.

Scheduling Hints and Tips

 hide
  • When scheduling a meeting you can move the mouse over form headings (such as Meeting Title, Meeting Summary, etc) to display context sensitive help about the setting.
  • All scheduled meetings support their own invitations lists and an invitation process that sends e-mail invitations.  Invitations e-mails may be sent in English, French, German, Spanish, etc.  Invitations contain information about the meeting, reminders, a meeting preparation link and a link to join the meeting.
  • When inviting people to your meeting, you can select a contact group which adds all contacts within the group to your meeting's invitation list.  With just a few keystrokes, you can invite hundreds of people to your meeting.  And since our contact groups have the ability to importing contact lists from Outlook, Gmail, Hotmail and custom files, sending meeting invitations has never been easier.
  • Meeting invitations detail the scheduled date/time of the meeting in 4 major time zones (GMT 0, Pacific Time, Central Time and Eastern Time).
  • When an invitation is received, the invitee can use the reminder options provided in the e-mail to import an Outlook or Lotus notes reminder, schedule a cell phone SMS reminder or request an additional e-mail reminder.  These features help ensure your participants will join your meeting at the designated time.
  • All meetings support calendar based scheduling.  Just click in the date/time field to display the calendar.  Meeting times are always scheduled as per your local date/time.
  • All meetings may be VoIP based and/or be used with any 3rd party teleconferencing service.  When teleconferencing is used, you must define call-in numbers and an optional meeting PIN #.  When people join your meeting, a pop-up displays the phone numbers and requests the participant to dial-in.  By providing the teleconferencing information AFTER people have joined your meeting, conferencing privacy is ensured.
  • All meetings may be assigned a meeting picture.  This option helps improve how your listing looks and attract attention.  Submitted pictures are reviewed by our approval team before they will appear on the website.
  • Scheduled meetings are either active or inactive.  Inactive meetings are not displayed on the website until they are in progress.  Active meetings appear on the Join Meetings page 2 hours before they are scheduled to commence enabling participants to click on a link and wait for the host to start the meeting.
  • Active public meetings will also appear on the Upcoming Public Events page (until the scheduled commencement date has expired).  This allows people to browse your meeting listing, request reminders, browse the meeting agenda or enroll (if it is enrollable).
  • Unlisted meetings are never displayed on the website and therefore cannot be joined using the web-site.  There is no reason to post a picture to an unlisted meetings since no one will ever see it.  Participants join using an e-mail invitation, a web page link or by entering a Meeting ID on the join meetings page.
  • Private meetings are assigned a meeting password that is required to join the meeting.  When you invite a person to a private meeting, their e-mail invitation will inform them of the meeting password.
  • Public meetings are not password protected, anyone can join a public meeting.  Inactive public meetings do not appear on the website until they have started.  If you wish people to browse your public meeting listing, ensure the meeting is set to be active.  Since active Public meetings appear on the Upcoming Public Events page, search engines will index the content enabling people to search and find your meeting listing.  Since the WebTrain must comply with policies set by search engines, before setting a public meeting to be active, please ensure your meeting content is professional.  We suggest that BEFORE setting the meeting to be active, you should spell check the content.
  • Enrollable meetings are public meetings which require enrollment.  Enrollable meetings support manual and automated enrollment management.  For automated enrollment, the meeting must be set to be active so it can be viewed on the web-site.  Otherwise people cannot enroll in your meeting.  Enrollable meetings can be free or fee based.  For fee based enrollable meetings, the payment process can be manual (you collect funds using your usual method) or automated.  If you wish to use the automated payment system a PayPal vendor account will be required.  PayPal vendor accounts are free and take just a few minutes to setup and integrate with WebTrain.  9 different selling currencies are supported and funds can be directly deposited into your bank account.
  • When a person completes a free or fee based automated enrollment, they are automatically e-mailed an enrollment confirmation which discloses their unique Enrollment ID which they must use to join the meeting.  The manual enrollment process also allows you to send confirmations containing the same content.  Please note meeting presenters do not need to be enrolled as they can join the meeting using a Presenter ID (instead of an Enrollment ID).  E-mail invitations and meeting commencement notices will disclose the recipient's Enrollment ID (if they are enrolled) or the Presenter ID (if they not enrolled).
  • Enrollable meetings support invitations AND enrollment management.  This allows you to market your meeting by inviting people to enroll in your meeting.  Of course, enrollment invitations provide a link to your scheduled meeting which provides the enrollment.
  • Enrollable meetings support an optional message board.  When a message board is assigned to an enrollable meeting, enrollment confirmation e-mails inform the enrollee that their enrollment includes access to the message board.  They can then use their Enrollment ID to immediately access the message board, view message threads, download videos or files, access homework assignments or post messages with attachments.  Note that all content posted to a message board is automatically server side virus scanned, infected files are automatically deleted.
  • Enrollable meetings may be assigned a different person to host the meeting (a meeting instructor).   For such meetings, your account does not need to be shared as the system will allow the instructor to host the meeting.  Instructors can be prevented from altering enrollments.  When the instructor management option is disabled, although the instructor cannot change the meeting definition or add/remove enrollments, they can change the date/time of the next meeting session, host the meeting and blast e-mail notifications to people that are enrolled in the meeting.
  • Enrollable meetings support an agenda definition which may contain meeting agenda, course pre-requisites, host or instructor biography, pictures, links, class session dates and times, etc.  Enrollment limits may also be set, when the enrollment limit has been reached, further enrollments are prevented.  Enrollments can also be temporarily toggled off anytime.
  • When people enroll in a meeting, the meeting enrollment count is updated and the meeting host (and optional instructor) are automatically notified of the new registration via e-mail.
  • Webinar meetings are a variant of a public or private meeting.  Webinar meetings hide meeting participants from each other enabling you to invite competitors to the same meeting.  Participants do not know how many people are attending the meeting.  Webinar meetings are presentation oriented (view only mode is enabled by default).  When view only mode is enabled, participants are restricted from interaction until they are pushed to the Chat Board by a presenter for a Question and Answer (Q&A) session.
  • A Syndicated marketing feature can be used with public meetings.  This option helps expose and market your public meeting to tens of millions on people.  Public meetings set with this option are indexed on Google, Yahoo, Live and Teoma.  RSS Feeds are automatically generated and RSS syndication services (such as Feedburner, Syndic8, Technorati, Bloglines, Newsgator, Moreover) are notification pinged so they immediately retrieve and syndicate your meeting listing.  For webinar sales ticklers or news announcements, this option helps increase attendance.
  • Once underway, all meetings (except unlisted meetings) appear on the join meetings page.
  • When you have scheduled a meeting, the schedule and host meetings page will display a preview of all your scheduled meetings and provide options which allow you to host the meeting, invite people to the meeting, management enrollments, change the date and time of the meeting, blast e-mails, delete the meeting, etc.

PowerPoint Slide Show Presentations

Present a slide show directly from a PowerPoint file, or load a folder of slides and images arranged using the show organizer.  Pass the podium and let someone else present; with WebTrain, it's easy and there is no pre-uploading.  And note that due to our inter-mixing of the data transport, when "pushing" very large images or files, our VoIP is crystal clear, smooth and in-sync, without any latency increase.  Low latency means that audio delay does not increase, even when sending extremely large complex slides.  Receipt notification of sent slides is also supported, since transport delivery is optimal for each participant's speed, it's nice to know when everyone has received the slide so you can move forward with your presentation.

Syndicated Marketing Technology

Meetings can be exposed to Google, Feedburner, Syndic8, Technorati, Yahoo, Bloglines, Newsgator, Google Blog Search and Moreover and other websites and syndication services.  It's like having your own private XML and SEO expert on hand to market your offerings.  By providing search engines and RSS syndications the ability to discover, read and publish your meeting content, by automatically pinging RSS feeders and syndications, your meeting exposure (and potential enrollments) will dramatically increase.  And with our PayPal integration, generating fee based enrollments has never been easier.

Present Pictures and Images

Show images to your participants on the White-Board.  WebTrain supports all the major image types, including JPG, .BMP, .GIF, .WMF, .ICO etc.)  And for meta-type images, the image is automatically scaled and maximized, including mark-ups!

Stream Multi-media and Video

Present multi-media content such as Flash, .AVI or .MPEG files.  Or take your audience to YouTube (or a similar site) and push your content from there.

White-Board Markup Tools

Use the drawing tools to mark up slides and pictures, or to sketch out new ideas.  With the remote mouse pointer you can guide and engage your audience as you work, allowing them to view the entire process for a better understanding of your presentation.  The White-Board can also be made full screen if necessary.  It is also writing tablet compatible, making it perfect for teaching courses where free-hand content is required.

Fee Based Enrollments with e-commerce

Charge an enrollment fee (9 currencies are supported) and have funds deposited directly into your bank account using our PayPal integration.  Leverage the power of our complete scheduling and enrollment solution.

Screen-casting and Application Sharing

Broadcast any software application running on your PC, complete with mouse movements and cursor changes, live voice and webcam.  Then toggle from one application to another, and instantly your window screens are emulated to the audience.  Screen-casting to participants who have smaller screens is not a problem, because image scaling is provided.

Application Sharing and Desktop Remote Control

Share or remote control another person's application or their entire desktop.  All access is permission based and secure over SSL to ensure privacy.

Web-Board Web Tours

Lead a web tour.  Push everyone through web logons like hotmail.  Run Java or ActiveX applications.  Or provide each of your participants their very own virtual machine (running within their Web-Board).  With this type of versatility, you can understand why WebTrain is perfect for training employees or providing technical education.

Group Text Chat

Participants can interact using group text chat.  If the chat is a major component of your meeting, use the Chat Board with its advanced features such as anonymous or preview modes.  When allowed by the host of the meeting, any two participants can also have their own Private chats--leading to better communication, increased interactivity, and more ideas generated in a shorter time span.

Message-Boards with automatic Virus Scanning of Attachments

Share messages, documents, brochures and other files with your audience before, during or after your presentation.  All attachments are virus scanned for everyone's safety and there is no storage cost.

Record your Meetings

Record the entire meeting using our built in meeting recorder, save to your desktop for later playback or distribution.  Distribute content free or pay-per-view, it's up to you.

Highly Interactive or Restrictive

Restrict or allow interactive features such as microphone grabbing, private VoiceChat, private text chat, voting, hand raising, White-Board markup, questions and more.

Integration, Branding and Custom Skins

WebTrain provides free customizable integration portals enabling you to offer our technology on your own website.  Custom branding of meetings with your business logo is also provided and it's all included free.

Other important web Conferencing features include:

  • Have meetings or presentations with hundreds of people.
  • Co-Host promotion and demotion allows you to have multiple dynamic hosts in a meeting room.
  • Enrollable meetings do not require people to create member accounts or logon on, validation is performed using an automated Enrollment ID.
  • Presenters can join enrollable meetings without the hassle of enrolling.
  • A variable audio buffer on the client allows you to adapt to current Internet conditions.
  • Paste images or screenshots directly onto the White-Board.
  • Organize your images into a specific order before showing them to your participants.
  • Save the contents of the White-Board as an image on your computer.
  • Save the group text chat for later reference.
  • Kick unruly participants out of your meeting.  Once removed they cannot rejoin.
  • Distribute virus scanned files to participants in your meeting.
  • Receive an indication of when participants have received your slides.
  • Host private one-on-one sessions by setting a password on your meeting.
  • Auto resolution scaling is available for when a screencast or application sharing does not fit on your White-Board.
  • A language filter is always in place, making sure everyone stays professional and keeping the room safe for younger students.
  • Image panning is available to look at large images on the White-Board.
  • Set participants to ignore.
  • Host huge meetings using our Webinar meeting solution
  • Toggle your Away Status so people know when you are not at the computer.
  • Echo text chat to your printer for a hard copy.
  • Disable private chats if you don't wish participants to speak to each other.
  • Volume controls for speakers and microphone are built into meeting room.
  • Drop check marks on the White-Board to indicate locations on your slides or images.
  • The ability to tune your buffering to work best with low or high bandwidth.
WebTrainWebTrain is a lower cost, highly interactive web conferencing solution, with the quality, stability and feature sets perfect for the demands of individuals and organizations of any size.  Our WebTrain Communicator™ software allows people and business to host online web conferences, virtual meetings, video and teleconferences, desktop and application sharing sessions.  Our free web conferencing seat plans include all features and services.  Fee based enrollable meetings with e-commerce are also provided.  WebTrain's multi-user VoIP audio eliminates the need for teleconferencing, but teleconferencing can be used with every meeting.  The WebTrain software is suitable for many types of collaboration including: Web Conferencing, Business Meetings, Webinar Presentations and Real Time Live Audio Bidding Auctions with auctioneer.  It is also perfect for Employee Training Meetings, Distance Education, Online Sales Meetings and Online Support Rooms.  It has features for recording meetings, specific audio features for Language Schools and it also provides a complete infrastructure for Colleges and Universities.  Over 600,000 professionals have made the decision to use WebTrain, why not you?  Call (250) 862-4800 today.
web browsing